Your privacy rights and how EVENTIFY collects, uses, and protects your personal data.
EVENTIFY collects personal information from users during registration and system usage to properly manage school events and provide system services. The personal data collected may include the user’s full name, student ID number, email address, contact number, course or department, username, password, and event participation records. For organizers, administrators, and multimedia personnel, the system may also collect organization details, uploaded event documents, announcements, and event-related files. This information is collected only when necessary for account creation, event management, attendance monitoring, and communication purposes.
EVENTIFY may collect sensitive personal information only when required for specific event-related purposes. This may include attendance records, QR code participation logs, and other school-related verification details. The system does not collect unnecessary sensitive personal data and ensures that only relevant information needed for event operations is processed. The collection of such data is done to maintain accurate event records, verify participants, and improve event coordination.
The personal information collected is used for legitimate purposes such as creating user accounts, managing event registrations, approving event requests, generating attendance reports, sending notifications, and improving the efficiency of school event operations. User information may also be processed to verify identities, communicate important announcements, and monitor system activities for accountability purposes. EVENTIFY only processes data for purposes directly related to the services provided by the system.
The personal information collected in EVENTIFY is controlled and managed by the system administrators, school management, and authorized personnel who serve as the Personal Information Controller (PIC) of the system. Only authorized individuals are allowed to access user information for official event management purposes. Personal data will not be shared with third parties, sold, or used for unrelated purposes without the user’s consent unless required by law.
EVENTIFY retains personal data only for as long as necessary to fulfill academic event management purposes. User account information and event records may be stored while the account remains active and may be retained for a reasonable period for documentation, reporting, and auditing purposes. Once data is no longer required, it may be securely deleted, archived, or anonymized in accordance with school policies and applicable laws.
To protect personal information, EVENTIFY implements appropriate security measures such as password encryption, secure login authentication, role-based access control, activity logs, database protection, and restricted access to authorized personnel only. These measures help prevent unauthorized access, data loss, misuse, alteration, or disclosure of personal information stored within the system.
In accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), users have the right to be informed about how their personal data is collected and used. Users also have the right to access their personal information, request corrections for inaccurate data, request deletion or blocking of personal information when applicable, and request copies of their personal data when needed. These rights ensure that users maintain control over their personal information.
For concerns, complaints, or requests regarding personal data privacy, users may contact the EVENTIFY system administrators or the school’s designated personnel through the official school email address, administrator contact page, or system support channels. EVENTIFY is committed to protecting user privacy and ensuring responsible handling of personal information.